How Do I Create A Work Template / Work?

Music Gateway

Through the Music Gateway Global Marketplace Network,  you can post your own projects, work on other’s projects, and find collaborators to work with across the globe. Through our catalogue management system, store and sort files and metadata, and easily convert your files to ID3-embedded MP3’s and lots more!

The process of our agency works in two ways; firstly by members submitting directly to projects with briefs relevant to their music. The second is by submitting their music to our sync portal which is an important technology that allows our sync managers to find music using keywords and tagging, which they then curate into playlists to send to our clients as a way to funnel and quality control the right music for the right projects.

Using Works

Our works dashboard has become a go-to tool for thousands of professional musicians, labels, publishers and managers using our platform! After uploading your lossless WAV or AIFF files to the Music Gateway files area, the next step to getting your music represented is to assemble and fill information about your songs to your ‘works’ dashboard.

Firstly enter all the necessary metadata information to assist our sync managers efficiently locate and pitch your tracks. This includes keywords, the relevant genre, lyrics (if possible) and rights holder information, such as master and publishing owners, and writer’s splits.

To some members, this task can seem daunting or even overwhelming. But not to fear- after reading through this document, hopefully the process of using your new ‘works’ database will come as naturally as 1-2-3!

Works act as a central database where you can store important information about your songs; including genre lists, sounds-like references, unique ISRC & ISWC reference codes, rights holder splits and more.

Creating A Work

Work Templates

If your catalogue of music has any elements of similarity between the songs, from either an admin or audible perspective, chances are it is worth spending some time setting up at least one work template for future use. This will save you time when you decide to make work templates for individual songs later down the line!

Creating Works Templates

1.) Using your navigation bar on the left hand side of your platform, click on ‘Database’ and then ‘Work Templates’.

(If you don’t see the writing displayed, use the arrow button at the bottom of the navigation bar to expand it.)


2.) Click the ‘Create Work Template’ button


3.) Essential information needed to submit music to the sync portal is identified using exclamation warning symbols.

These are: Song Title, Artist, Genre, Sub-Genre, Description and Mood.

As we are creating a template at this stage, the ‘Song Title’ should be based on the type of template you are creating. How you use templates is up to you, but some suggestions we give include:

– Albums or other compilations that will have the same ISRC codes excluding a few digits

– Music of the same genre and/or mood

– Music by particular artists and rights holders if you are a company looking after a repertoire by multiple artists

So, if you have an album called ‘Music Gateway’, you might name your Song Title for your template ‘Music Gateway’. If you have multiple songs which are dark and sad, you might make a template called ‘Dark and Sad’.

This is a good starting point for a template, as it’s likely a lot of variables other than these will be different on a song-by-song basis, but do have a look at all the tabs in the template creator to fill out anything else you know will be the same for multiple songs.

Navigate the works pages using the blue navigation bar at the top of the platform:

Always click the save button at the end of the ‘Additional Info’ tab to ensure your template or work is fully saved.

Creating Works For Songs

To create works, navigate back to your Database > Works.

When it comes to creating work for your specific songs, you are presented with two different options.

If you have followed the process of this document so far, you will want to click the ‘Create Work From Template’ button, which will present you with a dropdown box with all of the different templates you have created.

Work Tips

Song Information Page

– Genres, sub-genres, descriptions, keywords, moods, BPMs and lyrics are all information that our sync managers use to search for music in our sync portal to curate and create playlists to send to our clients – make sure you fill these out as accurately and in-depth as possible!


The Recordings area of works is one of the most useful aspects for personal reference.

Songs can have multiple recordings:

– Different artists recording the same song

– Different master versions of the song such as CD version and radio edit

– Different versions such as demos or acoustic versions

– Remixes

All of these different recordings can be stored and reference in the same song work.

Click ‘Add New Recording’ to be presented with the recording page and fill out the necessary information.

The ‘version’ is the version of the recording you’re filling out work about; examples of versions include Full, Instrumental, Vocal, Main, Remix and more.

Your ISRC number is a unique reference number for tracing plays and sales of your recordings and recouping royalties. This will be provided by a mechanical royalty based Performance Royalty Organisation (PRO) when you register your music with them directly (such as PPL in the UK). Alternatively, it can be by your distributor or aggregator when you self-release your music digitally, or your record label if your music is signed.

Rights Holders

The Rights Holders section of works is the area that new users tend to get most confused with, especially where there are multiple rights holders involved. Let’s break this down…

The different types of Rights Holders range widely, but for sake of explaining the extent of this, we’ll use the following example. Here, the rights are split between a couple of writers, a publisher and a label; this might be typical for a professional artist.

Unless the creator also owns the master recording, we would click “No” on this option.

If you can, It is recommended that you should gain sync clearance from any parties involved in the rights of your music. One useful tool to help manage this is using a split sheet when creating music with collaborators, and signing an agreement to state that sync licencing and agency is permitted from all parties.

Contacts need to be added for each party, whether they’re songwriters or companies by clicking the ‘Create Rightsholder Contact’ button at the top of the Rights Holder page:

Rights Holder Split Example

For this example, we have outlined that a pair of songwriters have agreed a 50% master deal with a label, a 50% publishing deal with a publisher, and wished to split remaining their master rights 60/40 between them and their remaining publishing royalties 50/50.

This means that 6 Rights Holder entries were required in total.

Record Label: (Rights Holder Type: Master Rights 50%)

Publisher: (Rights Holder Type: Publishing Rights 50%)

Songwriter 1: (Rights Holder Type: Master Rights 30%)

Songwriter 2: (Rights Holder Type: Master Rights 20%)

Songwriter 1: (Rights Holder Type: Publishing Rights 25%)

Songwriter 2: (Rights Holder Type: Publishing Right 25%)

**Note: When companies are involved in rights holding, it’s easier to input them first so that the remaining splits between parties can be worked out from the remaining split after the company/companies cut(s).**


Writers splits work the same way as Rights Holders.

Note: Stating the publishing split will identify all credited writers, but may exceed them in rights splits (such as when publishers are involved), so clarifying writing split is also necessary.

Additional Info

Additional Info is a further opportunity to ‘pitch’ your music based on description. All of this information is optional. However, it could be the information our Sync Managers end up searching for whilst building final playlists to send to clients for their projects and libraries.

– ISWC – A unique identifier number for your work (music or lyrics). Provided by PRO’s you register musical compositions and lyrics with, such as PRS in the UK. Worth inputting so that it is referenced in your metadata.

– Sync Restrictions – Any content you don’t want your music associated with should be mentioned here. Typical options are pictures containing arms/weapons, pornography, religious and political content.

Don’t forget to click save on the last page for every work you create!

Then, once it’s finished, you can attach work to your WAV or AIFF files either in the File Manager or by clicking the ‘View Files’ button in the Works area.

How Works Work Around The Platform

Sync Portal

When music is submitted to the Sync Portal, it is required that you submit high quality lossless formats (WAV or AIFF) with work attached to them. This is so our Sync Managers can use our Sync Portal technology to find and curate music for playlists they create to send to our clients.


When you create playlists to send to other music professionals, collaborators, music supervisors or A&R professionals, music you add from Music Gateway with attached works will automatically pull in your data from works to create metadata to be viewed in the information tab on the music within the playlist, or will be converted to ID3 if the MP3 is downloaded from the playlist.

Projects / Opportunities

Similarly to playlists, when tracks are submitted to projects or opportunities the work attached will also pull through into the song player in the information tab. This means the correct information is presented to the project owners without request. In turn, this makes the transaction between project owner and collaborator a more efficient and professional process.

Convert to MP3 with ID3 tags

Once works are attached to WAV or AIFF files, you can convert these to MP3’s straight out of Music Gateway. This can come in handy when you need compressed files with lower data overheads and attached metadata. This way, the work can always be referred back to you and other rights holders.



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