How Do I Manage A Project?

Once you’ve understood how projects work, and you’ve learnt how to create a great project, you’ll want to know how to manage your project. To make it as clear as possible, we’ve created this guide, but we’ve designed it in a way that’s simple and easy to use, and with the music industry in mind!

There are two types of projects – pitching and submitting – and these are managed differently. If you, or any of the workers on your project are unsure on the difference between the two you can read our guide here.

Both Pitching and Submission project can be made ‘external’, which means that you can share the link with anyone you’d like and they can submit to your project. This is a great feature if you’ve already got a strong network of music friends and contacts, so you might receive a larger amount of submissions than with projects which are not external.

Managing a Pitching Project

Pitching projects are very straightforward to manage, and we’ve designed them so that you can be in complete control of who you work with, what you get out of the project, and the communication you have with other members working on the project.

To start with, the ‘Details‘ tab is where members will see any information that you have specified, including reference tracks. If you need to edit any of this you can by clicking the ‘Dashboard Tab’ and selecting ‘Edit’.

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Once you receive pitches, you will need to manage your project. Under the ‘Dashboard‘ tab you’ll see every member who has pitched to your project, any file comments, and the option to end your project early, or edit the project details. Editing your project will notify the members, and gives you the option to make your project external.

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Under the ‘Pitches‘ tab you can see the members that are interested in working on your project and have pitched to it. Based on their profiles (which you can view by clicking on their usernames) you can either select ‘Shortlist‘, ‘Reviewed‘, ‘Ignore‘ or ‘Accept‘ on each member.

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How to manage pitches on your project

Working on your project

Under the Shared Files tab, you can add in relevant tracks to the project – for example, a master WAV file that the members on the project need to master, or the stems from a  track you want a remix version made of. All accepted membes can access any files you upload here.

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The ‘Files‘ tab is where accepted members will pitch their tracks to the project. You can listen to these tracks at any point, and you can also leave file comments with feedback, key information, or guidance.

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You’ll need to ‘sort’ these tracks, by selecting the icons on the right-hand side of the page, with either ‘Shortlisted‘, ‘Reviewed‘ or ‘Hidden‘. If you’ve sorted them and would like to see them all again in one complete list, you can do so by clicking ‘All Files‘.

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If you want to manage the members working on your project, you can do so under the ‘Users & Messages‘ tab. Here you’ll find the option to message members, check their profile (in case you want to learn more about them), and remove them from the project, if you feel it necessary to do so.

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To communicate with members, you can message them, which guarantees no missing email threads, a record of everything written and agreed upon, and (hopefully) project-relevant conversation!

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Managing a Submission Project

We designed submission projects to be very simple and easy to use, and ideal for projects where you might be expecting a large amount of files submitted to you and you require a quick turnaround.

Managing a submission project is very similar to managing a pitching project, except members will submit tracks directly to the project, without having to wait for you to accept the member. We’ve Under the ‘Files‘ tab you’ll see the submissions from various members, and you can either mark them as ‘Shortlisted‘ ‘Reviewed‘ or ‘Hidden‘.

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The rest of the features are exactly the same as if you were managing a pitch project!

Now that you’ve read the guide you can get on with managing your projects, but if you have any questions leave a comment below, or get in contact with the Customer Success team.

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