How Do I Use My Files Storage System?
At its very foundation, before all of our other services and features, Music Gateway is a cloud storage platform built with creatives in mind.
The majority of our users are music creators or professionals, so the bulk of what we’ll cover in this article will be around music files. However, it is worth mentioning that any files can be uploaded to the platform and many of the features for files will be applicable for all files.
Once files are uploaded to Music Gateway, there is an array of useful features on the platform relating to files, of which will be covered below.
To organise your files and make it easy to find what you’re looking for on-the-fly when needed, you can create folder structures.
Suggested folder uses include:
- Different albums
- Press shots
- Other images
- Text files (for biographies, press articles etc.)
Within these folders, you can further break down your folder structure. For example, you may want folders for:
- Track stems
- Instrumentals within albums
Creating folders on the platform is a super easy exercise! All you need to do is head to your files area and then click the ‘New Folder’ button, located on the right side of the screen.
You will need to enter a folder name and then your folder will be created ready for you to upload files into.
Before you can do anything on Music Gateway, you will need to upload files – specifically audio files for most of the core features and functions in the platform.
The Upload Files button is located on the right side of the page, above where we just found the ‘New Folder’ button.
To upload files, you simply click this button and then you will be presented with your operating system browser dialogue window, where you can navigate your computer and upload your files straight from their location.
Whilst you are uploading your files, you will see a status bar that shows you the progress of your upload to our server. The time it takes to reach 100% can range based on the size of the file and your internet connection.
If you’re uploading music, we always recommend you upload WAV or AIFF files as they are high quality lossless file types that features in the platform, such as the Sync Portal, depend upon.
As well as files, you can also attach video files from other platforms to your Music Gateway account, such as YouTube.
To do this, simply click the ‘Add … Video’ button and then enter the URL of the video you have already uploaded to the other platform.
You can immediately play music files in your files page for on-the-fly listening. Clicking the play button or using the … menu and clicking play will open the song with a waveform viewer at the bottom of the page so that you can pinpoint listen at any point in the track you wish.
You can easily rewind, fast forward and skip through tracks as you wish.
Our works dashboard has become a go-to tool for thousands of professional musicians, labels, publishers and managers using our platform! After uploading your lossless WAV or AIFF files to the Music Gateway files area, the next step to getting your music represented is to assemble and fill information about your songs to your ‘works’ dashboard.
Learn more about works here.
Edit MP3 Metadata
Editing MP3 metadata within files is really easy. Click on the … menu at the end of your file and click the ‘Edit MP3 Metadata’ button.
If you have previously uploaded a WAV files and attached works as recommended earlier in this article, the information you have filled out will have automatically pulled through into this metadata section should you wish to download an MP3 with an embedded ID3 (containing the metadata).
Once you have clicked the ‘Edit MP3 Metadata’ button, you will be presented with the following screen. It’s always worth making sure all relevant information is filled out before you share your music with anybody. Music professionals, such as A&R or Music Supervisors, will be especially expectant this information is provided. Click here for more information about what information to provide in metadata.
Anything you upload to Music Gateway, you can download again. This is great when you’re moving between a studio and your home setup and you need a middle space to hold your files.
And if you uploaded a WAV file, you are always able to download that WAV file (with attached work) as an MP3 file with metadata, so there is no need to upload both WAV and MP3 files!
You can share your files with people outside of Music Gateway so that they can easily download files.
Use the ‘Get Sharable Link’ button to create a unique URL you can use to share with anybody you wish to share the file with and they will be able to download it directly.
Another great way of sharing music, if you have multiple songs to share, is to make playlists.
File Usage and Deleting Files
If you have been using Music Gateway for a while, chances are you may have uploaded the same song to multiple projects, to the Sync Portal, to Retail Distribution Services, playlists and more.
Before deleting any files, it is worth checking the File Usage button to ensure you’re not missing any opportunities you may still be in the running for. Should you wish to delete files, this is how you do so!
Adding Files to Profile
Another thing you may like to do with your uploaded files is showcase them on your profile so that other Music Gateway members (and external viewers you share your profile with) can explore your works with the context to support it.
To access your profile, first go to the avatar icon at the top right of your screen and then click the ‘Profile’ link.
Once on your profile, you can snaz it up as you see fit. One way being to show your files. Just click the + icon, select which files you wish to display and then click the blue ‘submit’ button.
Adding Files to Playlists
Another exciting feature of Music Gateway that involves files is the ability to curate them together into playlists that you can share with creatives, professionals, press or whoever you like.
Many music professionals, especially A&R and Music Supervisors don’t like being sent files directly in emails. We have developed a playlist showcase page especially for this purpose that allows people you share the profile with to view your music in waveform display, leave comments, see metadata in the page and download should they wish.
You can read more about making and using playlists here.
Submitting Music to the Sync Portal
Once you have uploaded your lossless audio files and attached works, you are then able to submit music to the Sync Portal.
To submit music to the Sync Portal, start by navigating to the Sync Portal area on the platform using the navigation panel on the left hand side.
If you haven’t yet signed the sync agreement, you will have to choose an option for that before proceeding.
Once you’ve signed the sync agreement and have confirmed that we can represent you for sync opportunities, you will be presented with the sync portal dashboard. From here, you will need to click the ‘Submit Files’ button in the top blue navigation bar:
Audio files with attached work (fully filled and ready for the sync portal) will be displayed here for you to submit.
Once you have submitted your music, it will be listened to and quality-controlled by our Sync team who will ensure it’s a good fit for sync placement. If it is, they will accept it and it will go into our daily searches for opportunity playlists.
You will receive an email when your music is accepted.
Sometimes, it might be better if the music is further refined before it’s ready for sync. If this is the case, you can use our creative marketplace to find professionals and musicians to work with to take your music and recordings to the next level.
To get feedback from Music Gateway on submissions and other music, you will need to be a high tier member, such as an Influencer. Find out more information about that here.
Submitting Files to Opportunities
There are multiple avenues to submit music to opportunities on Music Gateway.
You may have seen an opportunity posted on a social media site such as Facebook or Instagram, you might have received an urgent brief or seen an opportunity in our project email we send out every other day, or you may often check the Opportunities area in the platform.
Either way, you will be taken to a project brief that gives you all of the information about a project you need to ensure you’re submitting the right music for that particular opportunity.
If you haven’t yet submitted music to the opportunity, a submission button will display in the main project area as long as the project is active.
If you have already submitted files and you’re looking to submit more, you click the submit files button in the top blue navigation bar.
Submitting Files to Retail Distribution Service
Submitting songs to the Retail Distribution Service requires MP3s, different to the WAVs required in other areas of the site.
Once your MP3s are in your files, they will automatically show on your Retail Distribution page.
Otherwise, upload your MP3s directly to retail distribution from the page.
Submitting Files to Artist Development & Music Promotions
Submitting music directly to our Music Promotions & Artist Development team isn’t possible. However, if you are interested in Music Promotion or Artist Development services, you can contact them to request a chat.
Feedback on Songs
Feedback on songs is available to our high tier users. If you’re unaware how to obtain this, drop our support team an email who will let you know 🙂
Also Worth Exploring
If you think that our Files Manager is good, you should try our Audio Library – an even more music-specific way to organise your files with extended features to get your music files working for you the right way.
Hopefully this has answered any of your questions. If not, drop our support team an email as they should be able to help!
Go to your files now and get started: