This is the complete Sync Portal user guide, where you can learn what the Sync Portal is, how you can get your tracks prepared to submit to it, and what you can expect once you’re in!
Please Note: Some of the screenshots in this guide show ‘Works’ instead of ‘Song Info’
Prefer videos? Watch a beginner’s guide to navigating the Sync Portal.
If you need to learn more about Contacts & Song Info first then please check out the FAQs below:
What is the Sync Portal?
One of Music Gateway’s most innovative features is the Sync Portal, which we developed as a way for our members to get access to Sync placement opportunities, and reduce the amount of time you have to spend looking for placements themselves – our dedicated Sync Team does it for you! Once you understand the basics it’s very simple to navigate, and can land you a Sync Licensing deal!
Keep reading for the step-by-step Sync Portal guide!
What’s the difference between the Sync Portal and Opportunities?
Opportunities are great for collaborating and finding specialists in a range of creative areas, from producers to videographers. It’s the place on Music Gateway to find what you need to take your music to the next level. It’s also great for developing your brand as an artist, getting your name out there, and finding a range of projects to pitch to.
The Sync Portal is where the Sync Team source music for projects, such as film soundtracks, music for advertisements, games, and TV shows. These are often confidential in their nature and the briefs generally have bigger budgets and tighter specifications. Our Sync Team work directly with the client to find them the best music for their project by searching the metadata that you provide in both the works assigned to each track and the metadata to add to each track within the portal.
Another benefit of the Sync Portal is that because it’s managed by our Sync team, you’ll never miss a project deadline – once your tracks are live that’s the most work you’ll need to do.
Step-By-Step Guide to joining The Sync Portal
Firstly, you’ll need to join our Sync Portal. So this is the first page you’ll see.
Click ‘Get Started‘ to begin!
When you first go into the Sync Portal, you must enter your personal details as well as stating which Sync Portal Heads of Agreement you wish to join under, either non-exclusive or exclusive. Before joining you must make any rights holders (the individual or company that owns the master (the recording) & publishing rights (Song & Lyric) of the tracks you wish to submit) aware that you wish to enter into our agreement. We also strongly recommend that each track submitted to us is already registered with a Performing Rights Organisation to ensure you get paid the appropriate royalties when your track is aired, however, this is not completely necessary at this stage if not already registered, so you can join without having tracks registered with a PRO.
The first actions you’ll need to take now that you’re in the portal is to create first create Contacts and then Song Info for your tracks. You create these in the Database. Without this information, you cannot submit tracks to the portal. Contacts are anyone who has been part of the music (including writers, rights holders, and clients) and works are basically a template of all the information about the track (including rights holder information, genre, moods, ISRC etc). Your track metadata and song information are important as it ensures your music will be easily found within our system as well as displaying relevant song information to any clients we submit your tracks to.
To submit your music into the Sync Portal, your tracks must already be in your Files and must also be the right file format (WAV or AIFF).
To submit your tracks within the Sync Portal, click on the ‘Select Files‘ tab at the top of the page, where you will find a list of all the tracks in your files. Click on the track(s) you’d like to upload and then select ‘Submit‘.
This will open a second page which shows you a list of tracks you’ve selected to submit, and whether their associated Song Info is complete or not. You will either need to add or edit your metadata within the Song Info (see image below), or submit your music!
What happens now?
When you select ‘Send for Review‘ it will go into ‘Pending‘. Our Sync Team will then review them, and they will either go into ‘Live‘ or ‘Excluded‘ (the amount of time this takes to review can vary but it may be up to 14 working days).
If a track goes into ‘Live‘ it means it will be eligible for Sync licensing placements and the Sync Team will be reviewing it for every relevant project.
If your track goes into ‘Excluded‘ it means that the Sync Team didn’t think it was right for the portal – reasons why can range from production quality, to lyrical content, and anything in-between. You’ll get an email from the Sync team that will tell you the exact issue.
How will I be notified about any sync deals you secure for me?
If your track is selected for a Sync Placement, you will receive an email notification.
Now that you’re a Sync Portal pro, go and get your tracks submitted to us!
If you’ve got any questions or feedback, please leave us a comment below.